Adriana Oprea
Executive Assistant
Summary
Executive Assistant with over five years of experience in high-level administrative support, event management, and financial operations. Known for adaptability, attention to detail, and a strong commitment to fostering efficient, positive work environments.
Overview
7
7
years of professional experience
Work History
Executive Assistant
System2
05.2021 - Current
- Serve as the key executive support for System2, coordinating and executing essential administrative, operational, and strategic initiatives.
- Event Leadership : Independently organized and managed System2's high-impact annual offsite events across multiple locations, including Canandaigua Lake, NY, and Casa de Campo, Dominican Republic. Responsibilities included managing budgets, coordinating logistics for executive teams, and creating seamless experiences that foster company culture and executive collaboration.
- Calendar and Task Management : Efficiently manage complex schedules, meetings, and travel arrangements for the CEO, ensuring optimal time management.
- Cross-Functional Collaboration : Foster collaboration between departments, ensuring alignment across operations and communication that enhances company efficiency and growth.
- Process Improvement : Streamlined administrative workflows, reducing turnaround time for key tasks and enhancing overall productivity in a remote work environment.
Executive Assistant
Mitsubishi Electric Europe BV
11.2019 - 04.2021
- Administrative & Operational Support : Provided high-level administrative support to the Bucharest Unit, ensuring smooth daily operations and effective collaboration with headquarters
- Logistics & Marketing Support : Coordinated the distribution of promotional materials for marketing campaigns, strengthening brand visibility and ensuring timely delivery.
- Sales Coordination : Streamlined distributor order processes by creating and verifying proformas in SAP, collaborating closely with the sales administration team to meet targets and maintain accuracy.
- Financial Documentation : Prepared monthly financial statements and reports, ensuring data integrity for the accounting department and enhancing financial transparency.
Administrative Assistant
Enea Global Services (now AROBS Engineering)
04.2018 - 11.2019
- Executive & Team Support : Supported the Romanian Vice President, HR department, and multiple mid-level managers, optimizing workflows and maintaining communication across three national sites.
- Event Coordination : Led organization for the annual international summit, coordinating all travel and event logistics for 20+ international attendees to ensure an exceptional experience.
- Employee Relocation : Oversaw relocation processes, facilitating smooth transitions for employees between Romanian sites to foster team integration and employee satisfaction.
- Import-Export Logistics : Managed customs compliance and import-export processes, collaborating with customs commissioners to ensure timely delivery and adherence to regulatory standards.
- Office Management : Handled front desk responsibilities, maintaining a welcoming environment and supporting daily office functions for enhanced efficiency.
Education
Bachelor of Administrative Studies - Management And Public Administration
The Bucharest University of Economic Studies
Bucharest, Romania 04.2001 -
Skills
- Executive & Administrative Support
- Event & Project Management
- Financial Administration & Reporting
- Cross-Functional Collaboration
- Process Improvement & Workflow Optimization:
- Logistics & Supply Chain Support
- Adaptability & Remote Work Proficiency
- Interpersonal & Customer Service Skills
- Software Proficiency
Timeline
Executive Assistant
System2
05.2021 - Current
Executive Assistant
Mitsubishi Electric Europe BV
11.2019 - 04.2021
Administrative Assistant
Enea Global Services (now AROBS Engineering)
04.2018 - 11.2019
Bachelor of Administrative Studies - Management And Public Administration
The Bucharest University of Economic Studies
04.2001 -
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