Microsoft Office
Ana Alupoaie
Secretary
Dublin
Summary
Proven track record at Mary, Mother of Hope JNS, enhancing school operations through meticulous cleaning and administrative excellence. Leveraged teamwork and critical thinking to improve safety and workflow, receiving commendation for creating environments conducive to learning. Skilled in document management and scheduling, consistently exceeding expectations with a strong work ethic and adaptability.
Overview
11
11
years of professional experience
Work History
School Cleaner
Mary,Mother of Hope JNS
06.2011 - 03.2022
- Extended the lifespan of school assets through proper care and use of cleaning equipment and materials.
- Enhanced school cleanliness by performing thorough daily cleaning of classrooms, restrooms, and common areas.
- Enhanced overall school safety by conducting regular inspections of facilities and reporting any issues in a timely manner.
- Received consistent positive feedback from teachers for maintaining clean classroom environments conducive to learning.
- Ensured timely completion of tasks by effectively coordinating with other members of the maintenance team.
- Maintained inventory of cleaning supplies and equipment, ensuring availability when needed.
- Prevented accidents by keeping hallways clear of debris, wet floors properly marked, and identifying potential hazards.
- Collaborated closely with the caretaker to divide tasks efficiently, resulting in improved workflow.
- Assisted in creating safe spaces for students by regularly dusting and vacuuming all areas.
- Responded immediately to calls from personnel to clean up spills and wet floors.
- Maintained floor cleaning and waxing equipment.
- Kept public pathways clear of safety hazards and spills with regular checks and attention.
- Operated buffers and burnishers to clean and polish floors.
- Identified repair needs and major maintenance concerns, and escalated issues to management.
School Secretary - Maternity Cover
Mary,Mother of Hope JNS
09.2015 - 06.2016
- Performed clerical and administrative support duties to optimize workflow procedures, working in close co-operation with the Principal, Deputy Principal and staff.
- Answered multi-line telephones and greeted visitors and parents to facilitate office operations.
- Processed student enrollment, registrations and withdrawals.
- Exercised judgment within school policy guidelines to alleviate principal's workload.
- Dealt with cash payments, petty cash, invoices, cheques, bank statements, online payments.
- Facilitated a positive working environment through conflict resolution efforts among staff members when necessary.
- Improved staff productivity by handling routine inquiries, allowing teachers more time to focus on educational objectives.
- Contributed to safe school environment by maintaining up-to-date emergency contact and medical information for all students.
- Managed school calendar and scheduling, ensuring timely communication with parents, teachers, and administrators.
- Coordinated school events, staff parties, parent-teacher meetings, staff lunches, school tours.
- Managed reception area, creating welcoming atmosphere for students, parents, staff members and visitors.
- Enhanced the overall quality of the school experience for students, parents, and faculty by consistently providing exceptional administrative support.
- Maintained, organised and updated the school databases and filing systems such as Aladdin, Online Claims System (OLCS), Pupil Online Database (POD) and Airgead Bunscoile and also safeguarding confidential information while providing easy access when needed.
- Increased effectiveness of the school Board of management meetings by preparing comprehensive briefing packages for members.
- Supported positive educational atmosphere by resolving student and parent concerns with empathy and professionalism.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Maintained and operated the school supplies and machines such as printers, fax, photocopiers, laminators etc.
- Complied with school policies and procedures, particularly in relation to Child Safeguarding, Health and Safety, GDPR-Data Protection.
Education
Certificate - Child Protection Training
TUSLA - Child And Family Agency
04.2001 -
International Diploma - Digital Competency
UP TRAINING
Romania 04.2001 -
Bachelor of Laws - Law
Mihail Kogalniceanu University
Iasi, Romania 04.2001 -
Skills
Thorough cleaning
Scheduling appointments
Adaptable schedule
Problem-solving abilities
Strong Work Ethic
Teamwork and Collaboration
Customer Service
Data Entry
Document and File Management
Critical Thinking
Written Communication
Meeting Coordination
Fast Learner
Multitasking and Time Management
Software
Google Workplace
Cibernetic security/AI
Languages
Romanian
Native language
English
Proficient
C2
Spanish
Intermediate
B1
Italian
Elementary
A2
Timeline
School Secretary - Maternity Cover
Mary,Mother of Hope JNS
09.2015 - 06.2016
School Cleaner
Mary,Mother of Hope JNS
06.2011 - 03.2022
Certificate - Child Protection Training
TUSLA - Child And Family Agency
04.2001 -
International Diploma - Digital Competency
UP TRAINING
04.2001 -
Bachelor of Laws - Law
Mihail Kogalniceanu University
04.2001 -
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