DANIELA MIHĂESCU

• Identify and correct key issues related to process compliance and adherence by collaborating cross-functionally with all of Garrett’s process owners, following an outlined audit plan and set targets.
• Conduct audits and provide support with process mapping, define key processes and control points, ensure documentation and standardization, and enhance competence.
• Lead or actively participate in initiatives aimed at improving processes.
• Audit and support with process mapping, defining key process and control points, ensure documentation and standardization, competency and discipline, as well as having key process compliance and adherence metrics embedded into Management Operation System (MOS) as well at the GEM assessment framework.
• Promote best practices in process management across various departments to align processes with compliance standards.

In charge with France, Italy, Germany, Romania sites

• Conduct training sessions for new joiners and organize refresh training for the entire team to reiterate current rules and explain new procedures.
• Offer coaching to the Accounts Payable (AP) team regarding the Procure-to-Pay (P2P) process, ensuring the backup plan is appropriately implemented and functional.
• Prepare and maintain Standard Operating Procedures (SOPs) to contribute to the standardization of AP processes.
• Engage in project improvement initiatives, including Root Cause Corrective Actions (RCCA) and Kaizen, providing inputs and solutions, and securing necessary approvals.
• Acts as an escalation point within the team, getting involved in closing stop deliveries and resolving open items.
• Assists and supports in solving issues related to aged items, blocked invoices, Goods Received Not Invoiced (GRNI) items, debit balances, and down payment requests.
• Analyzes monthly metrics using tools like Power BI, Coupa, and SAP, identifying and proposing improvement areas in the Procure-to-Pay (P2P) process.
• Communicates findings and recommendations with Site Finance Leaders and Site Controllers from plants in France, Germany, Italy, and Romania.
• Monitor Accounts Payable (AP) operations to ensure adherence to SOX P2P key-controls and performance of all other controls.
• Prepare SOX Control reports for 8 EMEA entities focusing on Aged and Written Off items, in accordance with P2P process internal and external requirements, and upload these reports to the Audit Board platform.
• Prepare examples of Aged and Written Off SOX controls for inclusion in the annual SOX Testing Design, presenting and sustaining them to both internal and external auditors and to other colleagues from other countries.
• Respond to any audit clarification requests and ensure that SOX controls are in place and updated.
• Actively address discrepancies in Goods Received Not Invoiced (GRNI).
• Manage the transfer and upload of UniCredit invoices for vendor payments from the SwissCo entity through specific platform.
• Prepare various reports for other departments, provide support, and share knowledge.
• Actively participate in various Procure-to-Pay (P2P) projects.

In charge with France, Italy, Romania, Australia sites

• Route queries to the relevant process team in the organization as necessary.
• Communicate with vendors from Italy, France, Australia, and Romania, internal customers, AP team members, Buyers, Procurement, Warehouse Managers, and requesters as required to ensure accurate and timely resolution of all queries received.
• Communicate with Trade Compliance, Data Entry Team, and vendors in order to pay customs duties and freight.
• Collaborate with Buyers and Vendor Maintenance team to perform necessary updates and modifications of vendor data in the system.
• Coordinate with the Financial Controller and Procurement to implement optimized procedures for the handling and approval of vendor invoices.
• Conduct weekly visits to the Bucharest plant to work with responsible departments on finding and implementing solutions for resolving issues related to stop deliveries, discrepancies, and open items.
• Assist in the resolution of aged Payable items by proactively collaborating with internal customers and suppliers.
• Coordinate with Payment and Data Entry teams to address their questions and requirements related to payments and invoices on hold.
• Monitor the Goods Received Not Invoiced (GRNI) account to ensure accuracy.
• Perform regular supplier account reconciliations, and research and correct any discrepancies.
• Identify, propose, and implement process improvements based on the findings and feedback from various teams.
• Identify, propose, and implement improvement ideas to responsible departments, ensuring continuous optimization and efficiency within processes.
• Maintain files and documentation (standard operating procedures, learning tracker, etc.) thoroughly and accurately, adhering to company policy and accepted accounting practices.
• Prepare key performance indicators measurement reports and create ad-hoc reports as needed to monitor and improve financial health and process adherence.
• Support corporate Procure-to-Pay (P2P) initiative, ensuring alignment with strategic goals and operational standards.

In charge with Italy and France sites

• Process compliant invoices according to internal defined procedures.
• Manage dispute resolution with vendors from Italy and France, ensuring efficient and effective handling of issues.
• Respond to specific inquiries from vendors and clarify any questions regarding accounts payable and related matters.
• Collaborate with Warehouse Managers, Buyers, and requesters to resolve quantity and price discrepancies.
• Work with Buyers and the Vendor Maintenance team to update and modify vendor data in the system as necessary.
• Request missing invoices and process necessary adjustments to maintain accurate records.
• Collaborate and work cooperatively with suppliers to ensure pending invoices are received and processed for payment.
• Regularly review the Goods Received Not Invoiced account to ensure records are accurate and complete.
• Support eventual posting adjustments to align entries to Purchase Orders and related book-in.
• Perform quality control to ensure the accuracy and reliability of records and processes, apply feedback to improve performance.
• Vendor reconciliation: receive and reconcile the statements from vendors & Review and report on the results of vendor reconciliations.

• Accounts Payable and Procurement activities tasks (using Sap EEP-Pinnacle ECC Production & PRD R/3 Production &GS3):

- Booking and modification of suppliers’ invoices, including Purchase Requisition, Purchase Order, and Good Receipt.

- Verification, modification, and approval of suppliers' and vendors’ invoices posted by the AP department from Poland.

- Communication with the India GFC department regarding vendors’ request status and issues.

- Payment of customs duties through the bank portal.

Until April 2018:

• Accounts Payable and Procurement

- Booking and approval of vendor requests for creation and modification as Buyer and referring them to the Finance department in Budapest.

- Status verification of vendors’ invoice payments.

- Communication with the AP from Hungary regarding internal and external vendors about services provided, payment terms, and contracts.

• Vendor Master data Requests & Data Modification (using GS3 program):

- Creation and approval of vendor requests, including data modification and communicating with the GFC department regarding vendors' request status and any issues.

Until April 2018:

Vendor Master data Requests & Data Modification (using Sap PRD):

- booking and approving vendor requests for creation and modification. All registrations were referred to the financial department from Hungary.

- Regular status verification of vendors' invoice payments.

- Communication with the AP team from Hungary and internal/external vendors concerning services provided, payment terms, and contracts.

• Account Receivable tasks (using Sap EEP-Pinnacle ECC Production &PRD R/3 Production &GS3):

- Booking of internal company clients’ payments (both corporate and individuals) accurately as per daily bank statements.

- Sending customers' checks and promissory notes to the bank efficiently.

- Referring all SAP registrations to Accounts Payable (AP) from Poland, with a specific focus on paying Romanian customer invoices.

- Regular verification of the Transit account’s situation and sending the verified situation to the GFC department.

- Communicating effectively with Customer Services' vendors regarding balance and the modality to pay.

- Driving Compensation Orders initiated by Whirlpool and verifying the Compensation Orders issued by vendor.

- Regular communication with Customer Services' vendors to discuss their balance and modalities to pay their invoices.

- Preparation and verification of Indesit Hungary's imports for ROREC, ANPM, and AFM reports, ensuring all data is correctly loaded on the respective platforms.

- Supporting the Finance team during the month-end closure processes to ensure smooth operation.

- Handling any other ad-hoc requests assigned by the Finance Manager to address immediate and urgent financial tasks.

• Monthly Financial Reporting:

- Conceiving the monthly financial report of the Representative Office through SAP Cost Centers and GLs (details on monthly Working Capital versus local expenses) and referring it to the Central Financial department in Italy.

- Financial Reports by Budgets:

- Generating financial reports based on allocated budgets to track and compare performance.

• Administrative Budget Management:

- Conceiving the monthly administrative company's budget (Working Capital).

- Requesting necessary funds through online banking, handling payments in Ron & Euro, for the Representative Office’s monthly expenses, including: Salaries, Taxes, Payments to suppliers.

• Accounting tasks:
• Petty Cash Management:

- Handling Ron & Euro petty-cash, balancing employees' advances, verifying, and registering deductions.

• Registers and Withdrawals:

- Filling out petty-cash and bank registers in both Ron & Euro, following simple-entry bookkeeping.

- Managing records and withdrawals in Ron & Euro, maintaining accurate statements of accounts.

• Asset Management:

- Keeping detailed registers of the Representative Office's assets to track and manage company resources effectively.

- Raising of Ron & Euro withdrawals and statements of accounts.

• Accounts Payable tasks (using Sap PRD):
• Vendor Invoice Management:

- SAP Registration: Process internal and external vendor invoices for ATL, BTL, Promo, Admin, and Services budgets, and refer them to the Central Financial department in Italy.

- Payment Verification: Verify payment dates and refer them to Accounts Payable (AP) from Poland, ensuring value dates match effective payment dates.

- Communicate with Buyers and Controllers regarding all SAP bookings and necessary financial details.

• Procurement tasks (using Sap PRD):

- Communicate with internal and external vendors for services, conditions, and payment terms. This includes stakeholders from Marketing, IT, and administrative vendors, ensuring clarity on services provided, conditions, and invoice payment terms.

- Find, review, and implement local supplier contracts to ensure optimal terms and compliance with organizational requirements.

- Create Purchase Requisitions, Purchase Orders, and Good Receipts in SAP for both internal and external vendors, ensuring accurate and efficient processing.

• HR and Admin activities:

- Interface between Indesit office and various departments within Indesit Italy, including Finance, Controlling, Accounting, Legal, Marketing, HR, and IT, as well as local suppliers for services such as rent, IT, payroll services, and communications.

- Finding, reviewing, and implementing local supplier contracts necessary for the Representative Office, which includes contracts for rent, payroll, communications, IT, and administration services.

- Annual preparation and submission of the dossier to the Ministry of Economy and Commerce (License Department) for the renewal of the Representative Office Authorization to operate in Romania. This includes the payment of applicable taxes and obtaining certification from Public Finances and Financial Control of Bucharest.

- Communication with our Law Office: Following up on judicial trials with ex-clients, etc.

- Administration of employees’ labor contracts and additional documents.

- Translations of product instruction booklets, catalogues, and leaflets from Italian, English, or French languages (working with Adobe Acrobat), as well as various translations to/from Italian and English languages.

• Logistic activities (2002):

- Introduction of clients' orders into the CAE system, releasing them, and invoicing goods (Feb.-Dec. 2002).

- Monitoring goods delivery and clients' payments, etc.

• Logistic activities:

- Conceiving documents for the export of nonferrous materials (internal & external invoices, licenses, letters of carriage, packing lists, Certificates of Quality and Quantity).

- Managing various situations for ferrous and nonferrous stock, etc.

• Account Receivable:

- Conceiving banking payments, transfer disposals, D.P.V.E, D.I.V, raising of Visa and actual currencies' statements of account, withdrawals, exchanges, currency exchange auctions, etc.

- Primary bookkeeping: registration of invoices, receipts, and deductions, etc.

• Admin activities:

- Communicating with company’s clients and traveling inside the country as an interpreter for Italian partners.

- Translating from or into Italian and English languages.

• Admin& Bookkeeping activities:

- Conceiving the insurance survey report for fertilizers, pipelines, and welding.

- Communicating with company clients and traveling inside and outside of the country.

- Translating the insurance survey report from or into Italian, French, and English languages.

- Primary bookkeeping: registration of invoices, receipts, and deductions, etc.

- Traveling inside and outside the country.