Ioana Raduta
Global Payroll Manager
Bucharest,Romania
Summary
Passionate about global payroll, project management, change management and payroll operations enhancement.
Over 10 years of experience in global payroll, HR, and global compensation and benefits in global organizations. Accomplished professional with strengths in global payroll, vendor management, project management, global payroll migration and processing, compensation and benefits implementation, new process designing, recruitment, workforce planning, staff training and development, performance management, HR management, and cross-functional collaboration. Prepared to drive operational excellence in payroll management and compliance as a global payroll professional. Proven track record of optimizing payroll systems and enhancing accuracy through robust process improvements. Known for fostering collaborative environments and delivering results that align with organizational goals.
Overview
15
15
years of professional experience
6
6
years of post-secondary education
4
4
Languages
Work History
Global Payroll Manager - Mars Science & Diagnostics SDx
Mars
Remetea, Romania
06.2024 - Current
- Working in close cooperation with the international payroll providers to guarantee a legally flawless processing of the monthly payroll for each ANTECH country in compliance with country-specific requirements
- Establishing of a shared service
- Continuous improvement of payroll processes
- Responsible for staying abreast of all payroll laws and payroll tax regulations as well as continuous improvement of processes and detection and remediation of any process defects
- Responsible for the accurate Management of all collected associates master data across borders and the maintenance of those
- Auditing and reconciling accounting records, preparation of periodic bank and insurance reports, internal control development and documentation
- Project lead in system implementations and integrations and updates (Workday, ADP, Legion, other 3rd party vendors)
- Coordination of TSA exit for Payroll operations (merged and acquired companies)
- Ensuring compliance as per the TSA
- Main point of contact with all parties involved in the TSA
- Coordinate and collaborate with P&O on new policies and amendments to existing policies that affect employees' compensation and benefits
- Calculation and processing monthly payroll figures, including deductions, commissions, variable etc
- Certifications and correspondence with authorities and offices
- Coordinates and collaborates with Human Resources on new policies and amendments to existing policies that affect employees' compensation and benefits
- Coordinates with Accounting for financial reporting, auditing and general ledger purposes
- Maintains vacation, service award, holiday, bonus hour and sick leave reports
- Preparing monthly invoicing figures
- Preparing salary cost calculations for sales proposals
- Deliver process excellence and ability to problem solve quickly and effectively
- Ensure ethical practices, in alignment with company values and Mars Five Principles
ADP Implementation Lead and Oracle Financials Implementation Consultant Lead
Wood
, Romania
08.2023 - 04.2024
- ADP Celergo Implementation Lead - Spain Payroll
- Coordinate the implementation team of managers for a successful implementation
- Payroll System Set up
- Analysis and compilation of local templates
- UAT Lead
- Payroll Parallel Run Lead
- Cut over Lead
- Preparation of payroll process and production data for the ADP Go Live
- Support the local and FSS team during the transition to the new operating model
- Assist training of the local team on the new ADP Toolkit/Services
- Work with the finance teams to improve existing working practices and introduce new ones
- Review Oracle financial reporting and mapping versus current solution in order to advise on implementation and to support the progress of the financial module implementation
- Collaborate with the local finance team to explain and clarify Oracle financials functionalities and advantages
- Provide general support in the implementation of the financials module
EMEA/APAC & Acquisition Payroll Manager
insightsoftware
07.2022 - 09.2023
- As EMEA/APAC & Acquisition Payroll Manager, I was responsible to deliver 100% accuracy of employee final pay and to successfully transition payroll operations from acquired companies own internal systems
- I analysed large data sets to identify opportunities, drive process improvements, build and standardize process controls and ensure efficient and effective operations
- Provide support for Workday implementation at a global level
- ADP Celergo implementation coordination, end to end: APAC and EMEA (UK, France, Germany, Australia, New Zealand, Singapore and more)
- Coordination of TSA exit for Payroll operations (merged and acquired companies)
- Ensuring compliance as per the TSA
- Main point of contact with all parties involved in the TSA
- Asynchronous team management (team located in EMEA, APAC and NAM)
- Oversee the daily workflows of the payroll department supporting 500+ people internationally in 10+ countries in EMEA & APAC
- Work closely with HR & accounting during acquisition integration to ensure smooth transitions for employees
- Maintain and review payroll monthly to ensure timely and accurate processing of payroll transactions including salaries, benefits, taxes, and other deductions
- Work with various third-party vendors
- Ensure timely and accurate processing of payroll updates including new hires, terminations, and changes to pay rates
- Prepare and maintain accurate payroll records and reports
- Ensure compliance with country and local payroll wages and taxes implementing best practices
- Identify and recommend updates to payroll processes and procedures
- Collaborate with Finance and AP team to ensure payroll and payroll related expenses are funded
- Payroll acquisitions EMEA & NAM
- Transition payroll operations for all NAM and EMEA companies acquired by InsightSoftware
- Transition to internal payroll processes
- ADP Celergo transition of acquired companies in EMEA
- Coordinate end to end payroll process transition and operations
HR/Payroll/Comp&Ben/Recruitment/Operations Lead
Upwork
01.2017 - 07.2022
- Clients: Microsoft, Flexera, AgentFire, TextMagic, Dino's Tacos, Pumpables, Adobe, TokenPay Tech HR, Treehouse Strategy and Communications Consulting, Vervell
- Payroll and compensation and benefits consultant for Flexera - NAM region
- SME - 401k issues for Flexera
- Design and implement overall HR & recruiting strategy
- SAP HCM full cycle implementation (3 clients)
- Design and implement overall payroll and payroll processes improvement strategy
- ORACLE HCM implementation consultant for 2 clients (covered HR, Payroll, OTL, Absence, Talent and Goals)
- Workday integration at a global level
- Asynchronous team management (team located in EMEA)
- Established and maintained clear, responsive, and accessible HR systems (e.g
- Employee relations, recruitment/retention, benefits management, payroll, orientation) for on premises and remote staff
- Operations management
- Payroll processing (EMEA and APAC - UK, NL, Sweden, Romania, IT, ES, France, HU, AU, NZ, SG
- Recruitment (end to end) management
- Drove Microsoft's Hire Heroes program (veteran's program), making the program a success within the Microsoft project, trained, coached and motivated them and developed an amazing professional relationship with the veterans;
- People management - 100+ team, coached, mentored, developed team spirit and motivation
- Identified, recommended and implemented operational improvements to streamline organizational processes and procedures
- Ensured compliance with federal, state and city regulatory laws, guidelines and standards - Romania and Worldwide
- Drove operational excellence within the HR Operations function by identifying process/customer service improvements, innovative solutions, and policy changes to improve services
- Conducted periodic scan of industry standards and best practices in HR management and developed proactive recommendations for integration of appropriate practices
- Implementation of new payroll solution and provider
- Implementation of new ATS
Payroll and HR operations supervisor - SAP KU (Project based)
Coca-Cola Hellenic Bottling Company
08.2016 - 01.2017
- Overall payroll operations coordination;
- Overview of the external payroll provider - specific monthly payroll checkpoints(input, output, final deliverables, 112 return);
- Month end process regarding People Cost & Leased employees cost - accruals, reversals and payments;
- SAP implementation - HR and payroll
- Reconciliation of monthly costs with Rolling Estimate & Budget and providing the needed information to Finance team;
- Involvement in other C&B activities: salary surveys, bonus payment, offer management;
- BP 2017 planning, managing and finalizing on payroll costs, employee benefits, intercompany recharges (budget 2017);
- SAP HCM full cycle implementation
- Key User SAP System within Organizational Management, Personnel Administration and Finance Modules;
- Focus in streamlining and optimizing the payroll processes;
- HR Project - migration and implementation of recruitment and HR admin activities from CCHBC Romania to CCHBC Bulgaria (Business shared operations department);
- Set up the documentation for the migration and implementation;
- Set the scenarios and tests spreadsheets together with the HR services provider;
- Validation of scenarios and tests spreadsheets;
- Creation of procedures on the new process;
- Control the HR administration, such as updating spread sheets and reports;
- Control and validation on the absence management system and reports;
- Induction trainings for new hires on HR systems, HR Admin and Payroll processes;
- Provide HR advice to employees and managers;
- Facilitate and contribute to HR change programs;
- Coordinate the activity for 4 HR Admins - on premises and remote
Senior EMEA Payroll and HR Specialist
Bristol-Myers Squibb
07.2015 - 08.2016
- In charge with payroll migration for EMEA countries: APAC, Austria, Algeria, Greece, Israel, Romania, UAE, Spain, Portugal, South Africa;
- ADP Celergo implementation coordination: Australia, New Zealand, Singapore, France, Spain, Hungary, UK, Germany, Austria, Algeria, Greece, Israel, Romania, UAE, Portugal, South Africa;
- Own and complete complex and sensitive Payroll and HR projects, as needed;
- Provide support in strategy on the new global HR delivery model
- Assist with HR functions split as per the new HR model delivery and Workday and ADP implementation plan - People Services, Comp&Ben, Time&Attendance, Payroll
- Key role in Workday implementation and the core functions that needed to operate effectively to ensure smooth HR and payroll integrations
- Find weak points in Workday reporting, provide advice for enhancements and testing
- Provide support in implementing employees' queries ticketing system
- Preparation and implementation of pre migration and post migration payroll documentation for all countries responsible for, accordingly with external, internal and 3rd parties regulations (e.g: task matrix, payroll workflow, year end checklists, payroll processes work instructions, manuals and ensuring adequate controls are in place and followed) - Workday and ADP migrations;
- Ensuring sensitive HR, payroll data and related processes are properly handled in line with legislative requirements, confidentiality policy and best practices;
- Manage workflow to ensure all payroll transactions are processed accurately and timely (Workday);
- Ensuring timely and accurate payroll input, output, payments of employee salaries and taxes;
- Making decisions about necessary data for processing salaries and taxes, in accordance with local legislative regulations and internal procedures agreed at a country level;
- Cross-functional collaboration with all process partners for process improvements and efficiencies
Global HR Supervisor
Allianz Technology
10.2014 - 07.2015
- Global HR Leavers Community Coordinator
- Coordination and administration of the Global Leavers Community and coordination of a global team of HR managers;
- Analysis on Leavers at a Global level(Global, Regional and monthly analysis);
- Reporting on Leavers at a Global level (Global, Regional, Functional, monthly and Individual reporting);
- Maintaining the communication and administration for the Leavers Community at a Regional level;
- Qualtrics Database administration;
- Offering support and Training on Leavers best practices and Qualtrics at a Global Level;
- Customer relationship management;
- Create surveys for different process (e.g Mentoring, HR Satisfaction)
- Recruitment
- Manage end-to-end recruitment process for the internal and external needs (posting, selecting candidates, testing, phone interviews and face to face interviews);
- Using head-hunting and direct search techniques (cold-calling, networking) in order to track down suitable candidates;
- Uses various online tools and data bases in the search and selection process (Internet sourcing, boards, networking, LinkedIn);
- Manage the incoming request from Recruiting-Services Group mailbox;
- Post job positions on internal and external job markets and send confirmations;
- Recruitment reporting
Senior EMEA Payroll Specialist
ORACLE Romania
02.2013 - 05.2014
- In charge with payroll for following countries: United Arab Emirates, Algeria, Ivory Coast, Kenya, Morocco, Senegal, African Operations;
- Main payroll back-up person for: Egypt, Qatar, Jordan and Bahrain;
- Key person of execution and contact with regional HR, Legal, Accounting, Corporate Tax, Stock Services, Banks;
- Main consultant for change to Oracle HCM for HR and Payroll implementations;
- Recognized as subject matter expert with the ability to apply knowledge of the business to solve strategic HR and payroll issues;
- Offering training to the MEA Payroll Team on Best practices in Payroll, Citibank Online Payments implementation - technical until going live, Work legislation: Romania, Morocco and Algeria Labor Codes, customer service best practices;
- Maintaining of Sarbanes Oxley payroll compliance across the EMEA designated countries;
- Work with Apps IT and Development on product enhancements;
- Creation of payroll processes manuals, procedure manuals, making changes while ensuring adequate controls are in place and followed;
- Preparing Input report for salary salaries calculation;
- Checking Bonuses and Commissions reports in order to insert them in payroll Input accurately;
- Checking Payroll output reports (including taxes);
- Salary and taxes payments;
- Ensure that all procedures are thoroughly documented, included checklists to ensure all steps are completed when processing the payroll;
- Ensure compliance within country's payroll tax deadlines;
- Ensure payroll tax liabilities are reported to the appropriate tax authority and reconciled to the GL and underlying payroll sub ledger;
- Work with Payroll vendor on recommendations and changes;
- Liaison with internal & external audit on payroll issues;
- Resolve employee payroll requests and issues;
- Ensure Service Level Agreements are met (both internally and with outside Payroll vendors);
- Remain current on country payroll legislative updates
HR Business Partner
HR Consulting
12.2010 - 01.2013
- Coordination of a team of 6 Payroll and HR administrators;
- SAP HCM full cycle implementation (2 clients)
- Advise companies on best human capital management practices;
- Creation of HR SOPs including the Induction program;
- Help clients strategically integrate effective HR processes, programs and practices into their daily operations;
- Provide annual performance review process solutions;
- Provide training to managers;
- Offer support and advice on labor related issues;
- Perform audit of policies;
- Match job seekers to employers;
- Ensure business practices are in accordance with human resource policies and Labor Laws;
- Developing training programs for managers and HR employees;
- Provide company with updated salary and job description information;
- Provide consultation and guidance to senior management and organizational partners in the interpretation of human resource management policies, procedures, programs and application of related government laws and regulations;
- Lead HR-related projects;
- Provide advice on discipline process, conduct disciplinary review conferences and advise on appropriate outcomes;
- Participate in the design, development and implementation of innovative workforce retention programs
HR Supervisor
UCB
01.2010 - 12.2010
- Planning and conducting recruitment and selection process - posting ads, screening resumes, contacting the candidates by telephone or e-mail, interviewing the candidates, application of specific tests to candidates in order to establish shortlist;
- Monitoring legislation in the field of personnel administration;
- Preparing, managing and updating individual labor contracts, Labor Books (and thus managing the relationship with The Labor Inspectorate), job descriptions and other documents specific to Human Resources - addendums to individual labor contracts, decisions, certificates;
- Maintaining the relationship with the representatives of the Labor Protection Company;
- Management of leave records;
- Management of life insurances for employees;
- Management and renegotiating contracts with suppliers of HR services;
- SAP HCM full cycle implementation;
- Verifying the payroll and the calculation of the bonuses;
- Organizing, preparing and managing the performance management system for employees;
- Preparing and generating assessment reports - performance, setting goals, personal and individual development, using the SAP HR;
- Setting and organizing personal development plans for each employee upon their performance results; Setting and organizing development strategies for each employee upon the needs of the employees, the organizational culture and advice from the General Manager
Education
Certificate - Fundamentals of Project Planning and Management
The Wharton School
Remote 01.2020 - 12.2020
Human Resources Management Training - Human Resources Management and Services
Absolute School
Bucharest, Romania 01.2014 - 12.2015
SAP HR -
UCB
Bucharest, Romania 01.2010 - 12.2010
HR Inspector/Specialist Diploma - Human Resources
SMART Human Resources
Bucharest, Romania 01.2009 - 12.2009
Communication skills -
INTERACT
Bucharest, Romania 01.2006 - 12.2006
Skills
- Wokday
- ADP
- Legion
- DOTs implementation (Belgium)
- Program management
- Process improvement
- Coordination of TSA exit for Payroll operations (merged and acquired companies)
- Team leadership
- Cross-functional collaboration
Payroll software expertise
Vendor relationship management
Project management experience
Regulatory compliance
Payroll reconciliation techniques
Global payroll compliance
Websites
Timeline
Global Payroll Manager - Mars Science & Diagnostics SDx
Mars
06.2024 - Current
ADP Implementation Lead and Oracle Financials Implementation Consultant Lead
Wood
08.2023 - 04.2024
EMEA/APAC & Acquisition Payroll Manager
insightsoftware
07.2022 - 09.2023
Certificate - Fundamentals of Project Planning and Management
The Wharton School
01.2020 - 12.2020
HR/Payroll/Comp&Ben/Recruitment/Operations Lead
Upwork
01.2017 - 07.2022
Payroll and HR operations supervisor - SAP KU (Project based)
Coca-Cola Hellenic Bottling Company
08.2016 - 01.2017
Senior EMEA Payroll and HR Specialist
Bristol-Myers Squibb
07.2015 - 08.2016
Global HR Supervisor
Allianz Technology
10.2014 - 07.2015
Human Resources Management Training - Human Resources Management and Services
Absolute School
01.2014 - 12.2015
Senior EMEA Payroll Specialist
ORACLE Romania
02.2013 - 05.2014
HR Business Partner
HR Consulting
12.2010 - 01.2013
HR Supervisor
UCB
01.2010 - 12.2010
SAP HR -
UCB
01.2010 - 12.2010
HR Inspector/Specialist Diploma - Human Resources
SMART Human Resources
01.2009 - 12.2009
Communication skills -
INTERACT
01.2006 - 12.2006
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