Kinga Neagoe

• Oversaw day-to-day operations across multiple departments for a fully remote, 50-person tech company across 7 countries, ensuring smooth coordination across teams and time zones
• Improved internal processes across HR, finance, admin and project delivery, reducing operational overhead by 25%
• Built and scaled cross-functional systems for hiring, onboarding, and knowledge management to support company growth
• Led company-wide planning, retrospectives, and internal communication efforts, improving team visibility and cohesion
• Partnered with the CEO on strategic initiatives, including compensation planning, resource allocation, and company scaling
• Managed budgets and resources, optimizing allocation for maximum impact on business objectives.
• Coordinated with department leads to manage capacity planning and improve project delivery timelines with the result of doubling our revenue
• Introduced vendor and contractor management systems, cutting external spending inefficiencies by 20%
• Negotiated with vendors, suppliers and other stakeholders to acquire mutually beneficial contracts and agreements.
• Organized company-wide events and team buildings (remote and in-person), helping maintain a strong culture and high team engagement
• Played a key role in growing headcount from 35 to 50, while maintaining high employee satisfaction and operational stability

• Managed end-to-end HR operations for a 40-person tech team across 5 countries, supporting a fully remote workforce
• Led recruitment efforts, hiring 10+ roles across engineering, product, and operations within 12 months
• Designed and implemented a structured onboarding process, improving new hire experience and increasing trial period retention by 30%
• Oversaw payroll and benefits administration for 100% of employees, ensuring zero compliance issues during audits
• Supported performance review cycles with a 98% completion rate, driving consistent feedback and development
• Implemented and maintained HRIS and ATS tools (e.g., BambooHR, Monday.com), increasing HR process efficiency
• Developed and updated company policies and handbooks
• Organized regular in-person and remote team-building events and bonding activities to foster strong connection and culture across distributed teams
• Partnered with leadership on engagement and retention strategies, resulting in a 30% year-over-year increase in overall retention

HR Activities: Overseeing monthly payroll in several countries and for 3 types of collaborations (employee, B2B, EOR); Onboarding and offboarding team members, Recruiting

• Finance activities in Romania and the US: Invoicing, AR, AP, cashflow, payments, monthly reconciliations
• Legal activities: Contract drafting and contract management
• People management: managed a team of 2 with completely separate roles and activities (Legal Advisor and Operations Specialist)
• Procurement and Vendor management

• Monitor contract and business terms to mitigate Oracle's risk
• Assisted customers with license contract interpretation, negotiations and administration of licensing agreements including extensions, new business, invoicing, credit holds, receivable issues and consolidations
• Draft and negotiate standard and non-standard contracts
• Act as a liaison between consultants, Credit, License, Tax, Business Practices, Revenue accounting, and customers to resolve contractual and consulting business issues
• Anticipate problems and initiate actions to ensure customer orders are processed efficiently

• Acted as Super User for our department, overseeing process and tool improvements, supporting decision-making with deep policy knowledge, ensuring team adoption of updates, and reporting system or process issues.
• Implemented new training programs for staff, leading to higher employee retention rates and better overall performance.

• Handling orders from clients via a direct route to market, starting with order placement, through product delivery, invoicing and payment collection
• Act as a first POC for customers ordering HP products based on previously agreed contracts

• Contact point between sales, business unit managers and partners
• Analyze and approve offer requests to maintain a certain level of gross margin while also ensuring the needed price to win the deal
• Research and analyse competitor offers to support finding solutions for HP winning the deals
• Improved processes and stakeholder relationships by streamlining the workflows