Nicoleta Cucuiet
Bucharest,Romania
Summary
Accomplished administrative professional with extensive experience in office management, executive support, and operational coordination. Recognized for maintaining strict confidentiality and delivering proactive solutions in fast-paced environments. Skilled in Microsoft Office Suite, CRM systems, and Opera PMS, with a strong track record in managing travel arrangements, document control, and invoicing with precision. Multilingual communicator with proven ability to enhance cross-cultural collaboration, streamline workflows, and support global business operations effectively.
Overview
9
9
years of professional experience
Work history
Front Office Administrator
Football Club Lions
Bucharest, Romania
2024.07 - 2025.01
- Managed over 400 membership accounts, ensuring timely renewals and accurate data management.
- Provided multilingual support at front desk to improve client communication.
- Coordinated travel logistics, including flights, accommodation, and visa processing for staff.
- Streamlined office workflows and maintained filing systems to optimise executive team support.
- Enhanced communication with clients by promptly answering phone calls and emails.
Sales Agent - Network Marketer
bHIP Global
Remote
2023.09 - 2024.06
- Managed over 200 leads monthly, ensuring strong client engagement and fostering account growth.
- Applied data-driven marketing strategies to enhance campaign performance and increase brand visibility.
- Collaborated with international teams to optimise customer onboarding and post-sale support, boosting retention rates.
- Attended industry conferences for networking and client acquisition.
- Provided after-sales support as required, enhancing overall customer experience.
Office Administrator / Legal Secretary
Hammond Partnership International Law Firm
Bucharest, Romania
2022.09 - 2023.09
- Delivered comprehensive secretarial and administrative support to 12 attorneys, enhancing daily operational efficiency.
- Scheduled and coordinated internal and external meetings monthly, managing complex calendars and avoiding scheduling conflicts.
- Accurately recorded and distributed minutes for 100+ client meetings and case reviews, improving documentation and case tracking.
- Handled 30–40 client calls and emails daily, serving as primary point of contact for legal inquiries, documentation requests, and appointment confirmations.
- Maintained and streamlined digital and physical filing system of over 500 active case files, increasing retrieval efficiency and reducing document errors.
Personal Assistant & Events Coordinator
International Criminal Bar
Barcelona, Spain
2020.03 - 2022.10
- Provided high-level personal assistance to CEO during international business travel, coordinating logistics across 10+ countries.
- Planned and executed internal and external events
- Managed complex travel arrangements for senior management, including flight bookings, visa processing, and accommodation, ensuring zero disruptions.
- Maintained and updated databases (2000+ records), supporting accurate reporting and executive decision-making.
- Scheduled and organized 100+, meetings and international conference calls, coordinating across 6+ time zones for seamless communication.
Secretary
UrbanPoint Properties
Bucharest, Romania
2019.10 - 2020.03
- Optimised scheduling for high-level meetings and client appointments, enhancing team productivity.
- Supported property managers and sales teams with precise administrative tasks for over 200 listings.
- Maintained comprehensive client records, managing all communications to strengthen client relations.
- Designed document control systems, improving accessibility and ensuring compliance with corporate standards.
Assistant Project Manager
SC Locativ SA
Targu Mures, Romania
2015.12 - 2019.10
- Provided administrative support on 10+ infrastructure projects, improving workflow efficiency and cross-departmental coordination.
- Liaised with local and regional authorities to ensure 100% regulatory compliance across all project phases.
- Processed and monitored 50+ change requests, minimizing delays and supporting timely project delivery.
- Assisted in preparing cost estimates and budget forecasts for projects over €2 million, enhancing financial planning accuracy.
- Supported reporting and documentation processes.
Education
Master's Degree - Public Administration
Petru Maior University
Targu Mures, Romania 09/2016 - 07/2018
Bachelor's Degree - Law
Petru Maior University of Targu Mures
09/2013 - 07/2017
Bachelor's Degree - Public Administration (PA)
Petru Maior University of Targu Mures
09/2012 - 07/2015
Skills
- Confidentiality & Discretion
- CRM Software Expertise (Salesforce, Microsoft Dynamics 365)
- Organizational & Workflow Management
- Verbal & Written Communication
- Microsoft Office Proficiency
- Financial Administration & Invoice Processing
- Problem Solving & Issue Resolution
- Multitasking & Time Management
- Fluency in foreign languages
Languages
Romanian
Native
English
Fluent
Spanish
Fluent
Italian
Elementary
Arabic
Beginner
French
Beginner
Timeline
Front Office Administrator
Football Club Lions
2024.07 - 2025.01
Sales Agent - Network Marketer
bHIP Global
2023.09 - 2024.06
Office Administrator / Legal Secretary
Hammond Partnership International Law Firm
2022.09 - 2023.09
Personal Assistant & Events Coordinator
International Criminal Bar
2020.03 - 2022.10
Secretary
UrbanPoint Properties
2019.10 - 2020.03
Assistant Project Manager
SC Locativ SA
2015.12 - 2019.10
Master's Degree - Public Administration
Petru Maior University
09/2016 - 07/2018
Bachelor's Degree - Law
Petru Maior University of Targu Mures
09/2013 - 07/2017
Bachelor's Degree - Public Administration (PA)
Petru Maior University of Targu Mures
09/2012 - 07/2015