SILVIA STOICA
Constanta,Constanta
Summary
Operations and Commercial professional with extensive experience in project planning, contract management, and logistics coordination within the energy sector. Strong track record in optimizing processes, managing financial performance (forecasting, cash flow, cost control), and supporting cross-functional teams to deliver efficient and cost-effective project outcomes.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Commercial&Operational Specialist
ERG Spa
Constanta, Constanta
06.2022 - Current
- Managed contract administration activities across Romania and Bulgaria, ensuring compliance with contractual requirements
- Prepared and maintained forecasting and cash flow reports to support financial planning and decision-making
- Monitored project costs and identified variances against budget, contributing to improved cost control
- Produced and analysed procurement reports, providing insights to enhance operational and commercial decision-making
- Coordinated full tender lifecycle, including requirement definition, PQQ, ITT, bid evaluation, and contract award, ensuring alignment with project goals
- Developed and managed project budgets for Romania and Bulgaria, ensuring alignment with financial targets
- Tracked payments and monitored cash flow, ensuring financial accuracy and timely transactions to support operational objectives
- Provided HSE support through administration and maintenance of HSE documentation, ensuring compliance standards
- Applied Earned Value Analysis (EVA) to monitor project performance, progress, and financial health
Project Planning & Reporting Specialist
ORCHID Ltd
Constanta, Constanta
05.2021 - 06.2022
- Ensured compliance with national certification and training requirements across multiple countries
- Planned mobilisation/demobilization for technicians, including travel logistics (air/road)
- Managed client communication regarding qualification matrices (Enercon, Vestas)
- Coordinated communication with technicians and internal departments regarding project logistics
- Supported project launches through internal communication and team coordination
- Maintained daily interaction with operational teams, site managers, and senior management
Project Coordinator
Monsson Operation S.R.L
Constanta, Constanta
11.2019 - 05.2021
- Planned and coordinated resources for teams of 50–60 technicians
- Managed mobilisation/demobilization logistics and workforce allocation
- Maintained and updated resource planning (Q1–Q4)
- Coordinated training programmes with certified training providers (WPE, Vestas, Alimak, etc.)
- Ensured compliance with workforce posting regulations across EU countries
- Analyzed qualification matrices to meet client contractual requirements
- Supported budget preparation and income forecasting
- Oversaw equipment logistics and operational installation activities
- Provided contract management support and monitored costs vs. budget
Operations Coordinator
WIND ENERGY SERVICE EAST EUROPE S.R.L.
Constanta, Constanta
11.2016 - 11.2019
- Coordinated contract management and project reporting to ensure compliance and timely updates
- Prepared forecasting, cash flow reports, and budget tracking
- Monitored payments and financial flows to maintain accurate financial oversight
- Performed Earned Value Analysis (EVA)
- Developed optimization plans for operational efficiency
- Managed resources and facilitated on-site project meetings to enhance communication and coordination
Economic Officer
WIND ENERGY SERVICE EAST EUROPE S.R.L
Constanta, Constanta
11.2015 - 11.2016
- Prepared customer reports and invoices for financial analysis
- Assisted with forecasting and cash flow monitoring to inform strategic decisions
- Tracked payments and supported budget preparation for accurate financial planning
- Managed logistics operations to ensure efficient supply chain flow
Planning Officer
WIND ENERGY SERVICE EAST EUROPE S.R.L.
Constanta, Constanta
11.2013 - 11.2015
- Supported contract management and cost monitoring
- Forecasted income and coordinated equipment logistics to ensure resource availability
- Coordinated installation activities and resource allocation
- Prepared Earned Value Analysis and optimisation plans to enhance project tracking
- Managed posted worker documentation (ZOLL, SIPSI, Limosa, etc.)
- Coordinated A1 certificate documentation for EU projects
- Conducted training coordination for ~90 technicians
- Updated and managed planning tools for quarterly resource allocation
- Monitored technician deployment and ensured compliance with fiscal residency regulations
Project Assistant
WKA MONTAGE S.R.L.
Constanta, Constanta
05.2010 - 11.2013
- Coordinated administrative and operational tasks for wind farm projects to ensure smooth execution
- Managed documentation, reporting, and team coordination to facilitate project progress
- Created monthly reports and presentations.
- Participated in project review meetings to assess performance and identify lessons learned for future projects.
- Assisted associated departments with clerical and administrative support.
Education
Master of Business Administration - International Business Administration
Ovidius University of Constanta
Constanta01-2027
Bachelor of Science - Administrative Science
University Ovidius
Constanta01-2010
Higher National Diploma - Science
College Decebal
Constanța, CT01-2007
Skills
- Project management
- Procurement management
- Financial planning
- Contract administration
- Risk assessment
- Risk Management
- Budget tracking
- Procurement analysis
- Compliance monitoring
- Operational planning
- Cost efficiency
- Technical troubleshooting
- Team coordination
- Team Leadership
- Client management
- Client communication
- Customer engagement
- Customer Service
- Health regulations
- Safety compliance
- Time-management
- Time efficiency
- Decision making
- Continuous improvement
- Effective communication
- Communication proficiency
- Verbal communication
- Active listening
- Relationship management
- Relationship-building
- Computer literacy
- Team leadership
- Operational planning
- Time efficiency
Languages
English
Upper Intermediate
B2
Spanish
Elementary
A2
Certification
Certified - Diploma
Human Resources Officer
Interests
Traveling and exploring different cultures, enhancing adaptability and global mindset
Personal development and continuous learning (business, project management, finance)
Fitness and outdoor activities, promoting discipline
Accomplishments
- Played a key role in managing contract and commercial activities across Romania & Bulgaria
- Supported financial planning through forecasting, cash flow tracking, and cost control
- Coordinated large-scale workforce mobilization (50–60 technicians) for international energy projects
- Contributed to successful delivery of tender processes from qualification to contract award
- Ensured compliance with complex EU labor and mobility regulations
- Improved operational efficiency through strong coordination between technical, operational, and management teams
Additional Information
- Advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
- Strong experience in reporting, forecasting, and data analysis
- Fluent in Romanian and English
- Experience working in international and multi-cultural environments - Good understanding of contract management, procurement, and project control processes
Timeline
Commercial&Operational Specialist
ERG Spa
06.2022 - Current
Project Planning & Reporting Specialist
ORCHID Ltd
05.2021 - 06.2022
Project Coordinator
Monsson Operation S.R.L
11.2019 - 05.2021
Operations Coordinator
WIND ENERGY SERVICE EAST EUROPE S.R.L.
11.2016 - 11.2019
Economic Officer
WIND ENERGY SERVICE EAST EUROPE S.R.L
11.2015 - 11.2016
Planning Officer
WIND ENERGY SERVICE EAST EUROPE S.R.L.
11.2013 - 11.2015
Project Assistant
WKA MONTAGE S.R.L.
05.2010 - 11.2013
Master of Business Administration - International Business Administration
Ovidius University of Constanta
Bachelor of Science - Administrative Science
University Ovidius
Higher National Diploma - Science
College Decebal