Simina Elena Diaconu

• Responsible for a portfolio of Partners in order to establish and maintain the business relationship
• Contract Management responsibilities
• Manage outward communication to vendors;manage the interaction between vendors and internal program delivery leaders to provide adequate visibility of interdependent initiatives and programs
• Liaise with internal business partners as Legal, Finance, Presales, Delivery, Purchasing and others to ensure all aspects of the vendor management relationship are in place (such as vendor setup, POs, contracts, NDAs)
• Support Partnership Manager to implement any changes at a process and/or procedural level inside and/or outside of the department;
• Responsible for responding to Presales and Sales requests according to the procedures in place; run RFI/RFP processes with vendors;Regularly review industry rates by country by resource type and develop a target rate card
• Active prospecting: determine the need of prospecting new vendors in certain areas/regions and actively help to discover new vendors, engage the vendors and finalize the prospecting process while maintaining the department's records with the latest additions/changes. Identify and evaluate potential vendors against agreed criteria
• Work with Partnership Manager to develop any required presentations over the department's evolution, financial data pertaining to the department and vendor activities
• Created reports, presentations and other materials for executive staff.
• Actively support in the vendor evaluation by issuing, receiving and performing initial analysis of the data received. Store and maintain information pertaining to each vendor to be utilized within the governance sessions.
• Managed vendor performance to maximize profitability and achieve financial objectives
• Ensure that the vendors are duly informed with progress for the requests for quotations and provide final feedback regardless of the results (business won or lost) and argument the decision.
• Created organized filing system to manage department documents.
• Organized and updated databases, records and other information resources.
• Cultivated strong relationships with vendors and partners supporting administrative operations.
• Negotiated and executed contracts on behalf of department.

• Purchase requisition management - providing end to end procurement, creating the PR, sending the PO to the vendor, approving Proof of Delivery, solving intermediate issues
• Pre-work requisition, provide all financial approvals
• Receive the quotes and compare them to find the best alternative
• Monitoring the activity of purchasing teams involved in the process and providing guidance for the procurement teams at a global level in order to ensure project objectives and deadlines are met;
• Working in Procurement tools like: SAP-Compass and Ariba
  Acting as a single point of contact for procurement activity for Project Management and Account Business Management;
• Working closely with all stakeholders (finance, technical, suppliers, etc.) in order to meet business objectives and client's requirements;
• Maintaining and updating daily the procurement tracker with relevant and complex information in order to provide the customer a full overview of orders status;
• Creating and constantly reviewing the Standard Operating Procedure as well as any required documentation for procurement activity within the account;
• Providing guidance and support for new deployed accounts at a startup level, in order to establish a defined working procedure.

Supplier reconciliation:
- Demand our suppliers their statement of account at a certain time;
- Comparing their statement with our entries, and identifying any irregularities;
- Correct any discrepancy between the supplier and the client;
- Contact the supplier in order to send missing documents. Invoice booking:
- Assuring invoices meet the required details in order to be processed;
- Process them accordingly, using Oracle application;

- Contact supplier in case of any invoices mistakes;
- Accuracy and duplicate audit of data entry and invoices;
- In charge of special supplier.