Summary
Overview
Work History
Education
Skills
Certification
Additional Information
Languages
Timeline
OfficeManager

Simona Bicu (Vodă)

Bucharest

Summary

Experienced Office Manager with over 10 years of expertise in optimizing administrative workflows, coordinating cross-functional teams, and fostering effective communication. Currently at Siemens, the team enhances operational efficiency by streamlining processes, organizing complex schedules, and supporting a collaborative work environment. Focus on aligning departmental needs ensures seamless daily operations and supports organizational success. Previous roles, including as a Notary Operations Specialist, have strengthened ability to manage high-pressure client interactions and uphold accuracy and professionalism. Dedicated to fostering organizational excellence with a solution-oriented mindset and a commitment to precision, contributing to impactful outcomes and team success.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Office Manager

Siemens
02.2022 - Current
  • Coordinated daily office operations at Siemens, enhancing workflow efficiency across departments.
  • Organized and scheduled meetings and events, including logistics and documentation.
  • Acted as a liaison between management and staff, fostering effective communication and collaboration.
  • Streamlined administrative processes, supporting cross-functional teams and aligning departmental needs.
  • Assisted with onboarding new employees, ensuring a seamless integration into the company culture.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.


Notary Operations Specialist

Professional Partnership of Notaries
06.2013 - 02.2022
  • Demonstrated strong operational capabilities and client-focused service in a high-pressure notarial environment, contributing to streamlined processes and elevated client satisfaction.
  • Drafted and edited legal documents, contributing to the professionalism of our notarial services.
  • Managed short-notice assignments effectively, demonstrating adaptability and commitment to client needs.
  • Trained and supervised new employees, enhancing team efficiency and service quality.
  • Consulted with clients on critical transactions, ensuring their needs were met during property dealings.
  • Reduced errors in document processing by meticulously reviewing each document prior to obtaining signatures from parties involved.
  • Enhanced client satisfaction by efficiently managing loan signing appointments and providing clear explanations of documents.
  • Collaborated with real estate professionals, attorneys, and title companies to ensure a smooth transaction process for all parties involved.
  • Guaranteed compliance with state laws and regulations through diligent adherence to notarial procedures and record-keeping practices.
  • Streamlined the signing process for smoother transactions by maintaining an organized workflow and paying close attention to detail.

Translator and Interpreter

Freelance Translation
09.2008 - 12.2015
  • I excelled in providing comprehensive translation and interpretation services, ensuring effective communication for diverse clients.
  • Translated and proofread documents across multiple sectors, enhancing clarity and precision in communication.
  • Researched terminology to maintain accuracy and appropriateness in translations, leading to improved client satisfaction.
  • Delivered all projects on time, establishing a reputation for reliability in the freelance translation market.
  • Upheld strict confidentiality guidelines when handling sensitive information or classified documents for clients.
  • Proofread, edited and improved documents of different sizes.

Functionary

Notary Public Office
05.2008 - 05.2013
  • At the Notary Public Office in Bacau County, I played a pivotal role in streamlining client interactions and legal processes. My responsibilities included collaborating with key institutions, providing tailored client counseling, and drafting essential legal documents. I also managed administrative tasks and prepared comprehensive financial reports, ensuring the office's smooth operation and compliance with regulations.
  • Worked effectively in fast-paced environments.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Passionate about learning and committed to continual improvement.
  • Paid attention to detail while completing assignments.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.

Education

Communication and Public Relations

National School of Political Studies And Public Administration
Bucharest
01.2017

Bachelor of Arts - English and Romanian Language and Literature/Letters

Universitatea Din Bacau
Bacau
01.2007

Skills

  • Interior Design
  • Effective written communication
  • Collaborative communication strategies
  • Office management
  • Organizational skills
  • Office administration
  • Document management
  • Event coordination
  • Meeting planning
  • Travel coordination
  • Teamwork and collaboration
  • Documentation and reporting

Certification

  • Essentialism: Improve Your Work by Focusing on the Essentials (Blinkist Summary)
  • Becoming Assertive: Advocate for Your Interests
  • Selling to Executives
  • Interior Design Certification - Beginner level
  • How to Be Both Assertive and Likable

Additional Information

Save the Children Foundation Jan 2017 - Jan 2022

• Participated in fundraising efforts for the annual campaign aimed at preventing newborn deaths by collecting redirected income tax forms (3.5% tax allocations) to support the cause, increasing donations to the foundation
• Secured donations for food, clothing, and essential supplies to support refugee children in vulnerable situations
• Participated in training on children's legal rights, gaining a deeper understanding of child protection laws and advocacy strategies.

Languages

English (Full Professional)
Romanian (Native or Bilingual)
French (Limited Working)
Spanish (Limited Working)

Work Type

Full TimePart TimeContract WorkGig WorkInternship

Work Location

HybridRemoteOn-Site

Important To Me

Career advancementWork-life balanceCompany CultureFlexible work hoursPersonal development programsHealthcare benefitsWork from home optionPaid time offPaid sick leave4-day work week

Timeline

Office Manager

Siemens
02.2022 - Current

Notary Operations Specialist

Professional Partnership of Notaries
06.2013 - 02.2022

Translator and Interpreter

Freelance Translation
09.2008 - 12.2015

Functionary

Notary Public Office
05.2008 - 05.2013

Communication and Public Relations

National School of Political Studies And Public Administration

Bachelor of Arts - English and Romanian Language and Literature/Letters

Universitatea Din Bacau

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Simona Bicu (Vodă)