Timea Matei
Ciolpani,Ilfov
Summary
Results-driven professional with strong communication and problem-solving abilities. Extensive experience in administrative support, executive assistance, and security operations. Committed to ongoing professional development and adept at navigating complex challenges. Proven ability to excel in both independent and high-pressure team settings.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Executive Assistant to President & VP
Samsung Electronics Romania
01.2026 - Current
- Strategic management of complex calendars and scheduling for top-tier executives.
- Coordinated travel itineraries, including flights, accommodation, and ground logistics, to facilitate smooth travel experiences for executives.
- Managed expense reports, financial documentation, and administrative budgets to ensure accurate tracking and compliance.
- Facilitated relocation support for expatriates, ensuring seamless transitions into Romania and minimising disruption to business operations.
Receptionist
Samsung Electronics Romania
05.2025 - 01.2026
- Administrative Operations: Managed high-volume correspondence, ensuring professional protocol for international visitors.
- Event & Travel Planning: Orchestrated corporate events and coordinated complex travel bookings for personnel.
- Financial Administration: Processed invoices and prepared expense reports, adhering to company standards.
- Fleet & Facility Coordination: Monitored vehicle documentation (log sheets, insurance, vignettes) and supervised maintenance/cleaning activities for the headquarters.
- HSE Compliance: Managed Health, Safety & Emergency (SSM/SU) documentation and coordinated mandatory safety training sessions.
Receptionist
Heineken Romania
Bucharest
08.2024 - 05.2025
- Greeted guests and clients warmly at reception area.
- Managed front-desk operations and multi-line phone systems to ensure efficient visitor handling and effective communication across departments.
- Answered and directed incoming calls to relevant staff members using multi-line telephone system.
- Handled incoming telephone calls, taking accurate messages and relaying to personnel to support timely communication.
- Coordinated administrative logistics and supported internal corporate meetings to enhance organisational efficiency.
Dispatcher
Cyber Security
Otopeni
11.2023 - 07.2024
- Coordinated emergency response operations, enhancing situational awareness through real-time surveillance monitoring.
- Ensured compliance with safety protocols, documenting incident reports to support operational reviews and improve future responses.
- Allocated drivers to specific vehicles based on designated delivery routes for efficiency.
- Verified delivery drivers received complete route instructions to ensure safe operations.
- Double-checked work orders to confirm all details matched client specifications.
Education
Bachelor's Degree - Management
Spiru Haret University
Bucharest05-2026
Bachelor of Science - Sciences
"Constantin Brâncoveanu" Theoretical High School
Bucharest01-2023
Skills
- MS Office Suite (Advanced)
- Diary management
- Executive support
- Event coordination
- Board meeting preparation
- Travel administration
- Financial documentation
- Database Management
- Surveillance & Monitoring
- Protocol management
- Organisation & Multitasking
- Time prioritisation
- Cross-team communication
- Critical Thinking
- Emotional Intelligence
- Confidentiality understanding
Custom Section
MS Office Suite (Advanced), Database Management, Surveillance & Monitoring, English (Intermediate), Executive Protocol & Diplomacy, Organization & Multitasking, Critical Thinking, Emotional Intelligence
Languages
English
Advanced
C1
Certification
- Driving Licence
Interests
- Music production
- Songs writing
- Traveling
Timeline
Executive Assistant to President & VP
Samsung Electronics Romania
01.2026 - Current
Receptionist
Samsung Electronics Romania
05.2025 - 01.2026
Receptionist
Heineken Romania
08.2024 - 05.2025
Dispatcher
Cyber Security
11.2023 - 07.2024
Bachelor's Degree - Management
Spiru Haret University
Bachelor of Science - Sciences
"Constantin Brâncoveanu" Theoretical High School