Valeria-Maria Popa
Sibiu
Summary
Versatile HR and Administration Professional with over 15 years of combined experience across human resources, accounting, and transport operations management. Strategic partner skilled at optimizing business processes, elevating team efficiency, and facilitating cross-functional collaboration. Committed to delivering innovative, data-backed initiatives that enhance workplace productivity and directly support corporate growth objectives.
Overview
2
2
Languages
1
1
Certification
18
18
years of professional experience
Work History
Administrator
Enterprise DVM SRL
Sibiu
07.2023 - Current
- Business Administration Responsibilities (Legal & Financial): Legal representation of the company in relation to ARR, ANAF, ITM and commercial banks.
- Complete management of the company's authorization process for alternative transport and obtaining compliant copies.
- Managed weekly cash flow, overseeing receipts from Uber/Bolt platforms, payroll tax payments, and administration of service and fuel providers. Implementation of tax obligations: management of cash registers (AMEF), reporting via RO e-Invoice and payment of intra-community VAT for platform commissions.
- Human resources management: drawing up employment contracts (CIM), registration in Revisal, labor protection and management of the bonus scheme.
- Oversaw daily operations of fleet management. (Operational & Technical): Direct coordination of a fleet cars and a team of active drivers. Monitoring of Uber Fleet and Bolt Fleet dashboards to analyze driver performance and reduce downtime.
- Scheduling and rigorous monitoring of technical inspections mandatory (ITP every 6 months, inspections, tires, repairs). - Contracted and optimized RCA and CASCO policies to ensure compliance with the mandatory passenger transport clause.
- Conducted daily audits of cars to verify presence of badges and legal documents, achieving zero ISCTR fines.
- Acquired skills and knowledge: Company administration, Certificate of Professional Competence for Road Transport Managers (ARR)
Accounting & financial assistance
Accu Quality Services RO SRL
Sibiu
05.2018 - 08.2022
- Responsible for preparing necessary journal entries for accounts payable invoices, payroll and expense forms
- Responsible for processing daily payments (invoices fee supplies, payroll payments,taxation payments, employees' cost claim, allowance and others); bank statements, credit cards and petty cash
- Responsible for processing and reconciliation of fixed assets and depreciation
- Review the accuracy of the accounting postings performed by an external provider;
- Support the development of policies, controls and business processes
- Offer support in assisting external auditors during interim and final audit;
- Providing proactive, cross-functional support between finance, HR, administrative and operations staff.
- Monitor and analyze P&L and Balance sheet transactions and ensure their correctness; deal with eventual discrepancies; review and confirm the overall correctness of P&L and BS statements
- Maintain the confidential aspect of the financial data;
- Acquired skills and knowledge: Primary accounting, Financial analysis, Microsoft Excel
HR Payroll Specialist
Formel D
Sibiu, Romania
06.2017 - 08.2017
- Managing the electronic working time system, setup and validation of each new employee internal records
- Preparation and processing of weekly timesheets for payroll for over 250 employees
- Track and collect all legal documents necessary for payroll and other internal requirements
- Preparation and distribution of detailed reports, e.g., work, overtime, leave balances, head count, and other HR reports
- Provide counseling to employees regarding working time and payroll rules and labor law requirements
- Acting as liaison with leasing providers and payroll service regarding employees working time and HR records
Payroll, Reporting, HR Personnel Time Management, HR Systems & Tools Specialist
SC Continental Automotive Systems SRL
Sibiu
03.2017 - 06.2017
- Payroll and personal data administration within HR systems
- Collect all legal documents necessary for payroll and other internal requirements
- Managed monthly payroll calculations for approximately 3500 employees, ensuring accuracy from timesheet verification through alimony calculations, bonuses, allowances, and deductions.
- Transmission of employee's data on the Romanian REVISAL platform almost daily
- Ensuring that all employee-related changes are performed correctly and timely in relevant systems
- Advised employees on payroll matters and labor legislation, serving as primary contact for inquiries to ensure compliance and understanding.
- Maintained scorecards tracking headcount, sickness rates, holidays, and statistics for authorities and internal use, supporting informed decision-making.
- Creating and updating procedures for internal processes like bonus calculations, pregnancy documentation, etc.
- Improved knowledge of labor legislation through ongoing education.
- Acquired skills and knowledge: SAP, Charisma, Revisal, Payroll, interflex, Microsoft Excel
HR Personnel Time Management, Payroll & Administration Specialist
SC Continental Automotive Systems SRL
Sibiu
08.2012 - 03.2017
- Improving existing procedures for all related time management aspects, overtime preparation and verification of monthly of time sheets of the entire personnel existing in the Sibiu subsidiary of the company. This included: verifying electronic recordings of working hours and/or absence reasons; accuracy of physical format time sheets; operations of all data regarding medical leave, holiday entitlements according to internal rules, etc.
- Implementation, maintenance and continuous improvement of a local software tool of overtime working hours and preparation of situations needed for payroll, scorecards and other management requirements. In these sense I also had to keep record of all employees in society, of the enrollment and resignation/dismissal flow
- Payment procedures and creating new ones when necessary.
- Monthly meal tickets order and distribution, ensuring the passage from printed tickets to electronic meal tickets (contact with supplier, process flow developments, etc.)
- Monthly distribution of pay documents
- Responsible for pregnancy files, preparation and submission to the authorities of necessary documents
- Preparation of certificates, various forms and official letters needed for visas, for Romanian and foreign Continental employees;
- Study and correct application of labor legislation in force.
- Consumption monitoring for the supplies used in the HR Department and proposing cutting measures according to the domestic rules and budgets;
- Ensuring proper functioning of the common use fixed assets and software tools, addressing unforeseen situations.
- Transmission of employees data on the Romanian REVISAL platform almost daily
- Compiling personnel files, Domestic Regulation forms, and other documentation needed (editing working contracts, decisions, additional act) performing quality audits on existing personnel files, archiving and generally maintaining proper order of the HR documentation
- Offering consultancy in HR, H&S and Emergency Situations legislation at any given time;
- Main Project Management accomplishment:
- Preparing specifications for internal standard & configurable reports for the HR SAP implementation in Sibiu;
- Preparing process flows for different processes administrated via the existing HR database
- Taking lead of the Time Management project in the process of the SAP implementation for the Continental subsidiaries in Romania : hosting meetings & conf calls with the SAP representatives, providing necessary documentation and generally insuring the data flow from local time management specialist to global provider and vice-versa
- Acquired skills and knowledge: SAP, Lotus Notes, Charisma, e-charisma, IBM Lotus Domino, interflex, Microsoft word/ excel / power point
Team Assistant in HR / Facility Department
SC Continental Automotive Systems SRL
Sibiu
12.2008 - 08.2012
- Insuring support for the Main Reception Area: keeping record of all visitors coming in the company, preparing access cards, traveling tickets
- Coverage in the health & safety equipment needs for all personnel working in the Continental factory
- Preparation of shopping cards and other domestic forms for the Facility Department necessary in the accounting
- Consumption monitoring; administration of the acquisitions, supplies, etc.
- Book keeping of the correspondence
- Planning and organizing different meetings and events
- Monthly balance sheet of the subsidiary's expenses
- Preparing the necessary documentation for internal and external reports and other scorecards requested by the managers
- Preparing delegations (all reservations required, insuring a smooth data flow from one end to another)
- Managed the domestic branding program for employees, including orders and distribution.
- Acquired skills and knowledge: Lotus Notes, Citrix, Interflex, CEOS, Microsoft PowerPoint, Microsoft Word and Excel
Education
Bachelor's degree - Finance & Banking
Faculty of Economical Science & Computers
Skills
- HR Payroll and administration
- Business Administration
- Ridesharing manager
- Accounting fundamentals
- Customer serviceRegulatory compliance
- Customer service
- Attention to detail
- Documentation and reporting
- MS office
- Data confidentiality
- Time management
- Data analysis
- Problem-solving
- Recordkeeping and file management
Certification
- Certificates of Professional Competence for Road Transport Manager and Driver - ARR 2023
- Accounting course - Bhairavia SRL (2019)
- Human Resources Inspector - Staff 2000 (2013)
- Informatics Certificate - "Ghe. Lazar" Highchool (2011)
- Driving license - Categories A, B (2015)
Work Preference
Location Preference
RemoteLanguages
English - Medium
German - Beginner
Timeline
Administrator - Enterprise DVM SRL
07.2023 - Current
Accounting & financial assistance - Accu Quality Services RO SRL
05.2018 - 08.2022
HR Payroll Specialist - Formel D
06.2017 - 08.2017
Payroll, Reporting, HR Personnel Time Management, HR Systems & Tools Specialist - SC Continental Automotive Systems SRL
03.2017 - 06.2017
HR Personnel Time Management, Payroll & Administration Specialist - SC Continental Automotive Systems SRL
08.2012 - 03.2017
Team Assistant in HR / Facility Department - SC Continental Automotive Systems SRL
12.2008 - 08.2012
Universitatea Romano-Germana - Bachelor's degree, Finance & Banking